Description

Location Designation: Hybrid - 3 days per week

Senior Administrative Assistant

Risk Management Department - New York Life
Location: New York City Home Office (Hybrid)

Role Overview:

This Senior Administrative Assistant provides high-level administrative and strategic support to senior executives within the Risk Management organization, including the Head of Business Unit Risk Management and additional Executive Officers.

This role requires a proactive, highly organized professional who can anticipate needs, manage competing priorities, and act as a trusted partner to senior leadership. The role will interact regularly with executives, their assistants, internal stakeholders across the enterprise, and external partners, requiring strong judgment, discretion, and professionalism. This role operates with a high degree of autonomy and requires sound judgment in representing executive priorities.

What You'll Do:

• Manage complex and dynamic calendars for multiple senior executives, including prioritization, conflict resolution, and proactive planning
• Coordinate and manage all aspects of meetings, including scheduling, logistics, materials preparation, and follow-up
• Anticipate executive needs and act on their behalf when appropriate
• Arrange domestic and international travel, including itineraries and expense reporting
• Prepare, review, and edit correspondence, presentations, reports, and other materials
• Serve as a liaison across departments, with executive assistants, and with external partners
• Maintain a high level of organization for files, documents, and communications
• Support planning and execution of events, conferences, and offsite meetings
• Greet and coordinate visitors and ensure a professional experience
• Provide backup support to other administrative assistants to ensure seamless coverage
• Handle additional administrative and operational tasks as needed

What You'll Bring:

• Minimum 5 years of experience supporting senior-level executives in a corporate environment
• Demonstrated ability to manage complex calendars and shifting priorities with strong judgment
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and proactively in a fast-paced environment
• High level of professionalism, discretion, and ability to handle confidential information
• Strong interpersonal skills with the ability to build relationships across all levels of the organization
• Proven ability to multitask and prioritize effectively
• Proficiency in Zoom, Microsoft Outlook, Teams, Word, PowerPoint; working knowledge of Excel

Preferred Qualifications

• Bachelor's Degree
• Experience supporting multiple executives simultaneously
• Experience in financial services, insurance, or risk management environments
• Strong problem-solving and decision-making capabilities
• Ability to anticipate needs and improve processes proactively

Key Attributes for Success

• Proactive and forward-thinking
• Highly dependable and responsive
• Flexible and adaptable to changing priorities
• Demonstrates a growth mindset, including proactively leveraging AI and digital tools to enhance productivity, streamline workflows, and support executive effectiveness
• Strong sense of ownership and accountability
• Polished, professional demeanor
• Collaborative team player who contributes to a positive team environment

Additional Information

• Hybrid work schedule (3 days in office / 2 remote)
• May require occasional availability outside of standard business hours to support urgent executive needs

This position offers the opportunity to work closely with senior leadership in a high-visibility, fast-paced environment, serving as a critical partner in enabling executive effectiveness and organizational success.

Pay Transparency

Salary Range: $73,000 - $135,000

Overtime eligible: Exempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Company Overview

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.

Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.

Our Benefits

We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site .

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.

Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com .

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.

Job Requisition ID: 93848

Requisition #: 41524154

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