Description

JOB DESCRIPTION

Chubb is seeking an Associate Director, Events - NA Marketing & Communications to join our North America Events team. In this role, you will be responsible for managing the full life-cycle of assigned events and meetings across the organization. Additionally, you will support event logistics, planning, and provide on-site assistance for larger marquee events. The ideal candidate is a self-starter with strong business operations skills, sound decision-making abilities, and proven experience in planning and executing corporate meetings and events. This role is forward-facing, therefore comfortability with clients and executive leadership is required.

The Associate Director, Events will report to the Assistant Vice President, Events - NA Marketing & Communications.

This is a hybrid-remote position with a periodic need for workdays within the Whitehouse Station, NJ office. Travel to plan and support events within North America is necessary.

Responsibilities

• Full life-cycle planning and execution of assigned mid-sized North America meetings and events; Flexibility to manage smaller portions or projects within a larger marquee event
• Coordinate and execute pre-planning, on-site and post-event logistics not limited to:
  • Timeline creation and management
  • Oversee the guest invitation and registration process
  • Management of hotel room blocks
  • Upkeep of attendee data and other relevant list management
  • Meeting space coordination of food & beverage, room layouts, seating assignments, name tags, décor and A/V as needed
  • Ground transportation arrangements for guests though local vendor or ride share platforms
  • Assist with reconciliation of post-event finances, recaps, surveys and analytical presentations
• Source, negotiate and manage relationships with vendors, venues and service providers to secure the best options for each event
• Provide on-site event support, including but not limited to overseeing setup, managing staff and troubleshooting any challenges during the event
• Work with internal groups and external vendors to produce necessary creative and production elements
• Collaborate with internal business stakeholders to execute upon their division's specific needs with an event.
• Create and distribute event materials, such as invitations, agendas, name tags, and signage
• Ability to adhere to forecasted budget, manage and balance assigned budget per event, ensuring cost efficiency and adherence to company financial guidelines
• Possess a solid understanding of event technology systems; i.e. Event Registration (Swoogo)
• Oversee event registration processes, including managing attendee lists, creating registration platforms and handling inquiries
• Responsible for creating and maintaining content for event-specific mobile apps, partnering with the registration team member to build the app, and independently managing all content updates within the platform
• Preform administrative duties as needed including, but not limited to: meeting notes and recaps, master event calendar upkeep, event shipping and receiving, storage organization and inventorying, vendor onboarding and payment processing.

Requisition #: 34989

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