Description

Location Designation: Hybrid - 3 days per week

Role Overview

This Administrative Assistant role provides proactive administrative support to the Head of Total Rewards and the Head of HR Services & Solutions, and their teams as needed, with a focus on calendar management, meetings planning, and day-to-day operational support. The role supports scheduling across multiple stakeholders and helps ensure meetings and activities, including those with senior leaders and external partners, run smoothly. The role also handles expense management and other administrative tasks, and partners with the broader HR administrative team to provide backup support as needed to maintain efficient operations across HR.

The ideal candidate brings a high degree of organization, judgment and discretion, and is able to anticipate scheduling needs, manage logistics, and help resolve conflicts with guidance as needed.

What You'll Do

• Manage calendars and daily priorities for senior HR leaders, including prioritizing meeting requests based on executive direction.
• Provide comprehensive administrative support, including assistance with meetings preparation, tracking deliverables, monitoring deadlines, and proactively following up on action items.
• Plan and coordinate meetings and events for Total Rewards and HR Services & Solutions as directed, managing competing meeting requests and all logistics (room setup, catering, materials distribution, etc.), and ensuring seamless execution.
• Prepare and submit expense reports and coordinate travel arrangements as needed.
• Maintain organized files and records, both electronic and physical, in accordance with departmental standards.
• Serve as a point of contact for Total Rewards and HR Services & Solutions internal and external stakeholders, applying sound judgment to respond to inquiries and escalate when appropriate.
• Partner with vendors and internal teams to support office and operational needs.
• Handle sensitive and confidential information with discretion and sound judgment.
• Collaborate with other administrative professionals to ensure seamless support and coverage.
• Perform additional administrative duties as assigned.

What You'll Bring

• 5+ years of administrative or related experience, with demonstrated experience supporting senior leaders.
• Strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Strong verbal and written communication skills, with the ability to draft and refine professional communications.
• Excellent organizational and time management skills with strong attention to detail.
• Proven ability to manage competing priorities and work independently within established processes and procedures.
• Professional presence with the ability to interact effectively with individuals at all levels, including C-suite and external partners.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Experience working in a fast-paced, corporate or professional services environment preferred.
• Comfort with learning new tools and technologies to enhance administrative efficiency.
• Bachelor's degree preferred

Pay Transparency

Salary Range: $60,500-$86,000

Overtime eligible: Nonexempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Company Overview

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.

Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.

Our Benefits

We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site .

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.

Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com .

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.

Job Requisition ID: 93803

#LI-MC1

#LI-Hybrid

Requisition #: 41454798

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