Description

• Serve as the primary point of contact for all office administrative needs, and help maintain an efficient, welcoming, and well-organized professional workplace. The role includes training and guiding managers through various onboarding tasks. This role supports day-to-day office operations while also coordinating key administrative workflows that require discretion, accuracy, and strong follow-through.
• Track staff transitions and maintain up-to-date team documents, including organizational charts and team lists.
• Support departmental community initiatives, such as lunch-and-learn sessions, outreach events, and team mixers.
• As needed:
  • Provide administrative support, including calendar management, meeting scheduling, travel coordination, expense processing, document preparation, and office supply management.
  • Coordinate with executives and management for complex scheduling, confidential communications, event planning, and execution of strategic initiatives, while fostering a positive office environment.
• Support business continuity planning efforts - participating and contributing to planning in support of organizational resilience.
• Opportunity to contribute to various business initiatives and projects; includes managing a twice annual global survey.

• Assist in preparing, formatting, and assembling Board and Committee documents and meeting materials.
• Assist in ensuring timely distribution of meeting packets to Directors, committee members, executives, and presenters, whether in digital or physical format.
• Assist in setting and tracking deadlines, following up with executive-level contributors to ensure timely delivery of materials.
• May be asked to provide occasional administrative support during committee meetings (virtual or in-person), including capturing relevant action items.
• Participate as a member of the committee support team, gaining insight into committee operations, researching past meeting materials, and recommending process improvements.
• Assist as liaison with executive leadership, updating agendas, committee documents and prompting follow-ups on action items.
• Demonstrate familiarity or experience with legal document management, regulatory compliance, or corporate governance.