Description

Since 1961, NERA (https://www.nera.com) has provided unparalleled guidance on the most important market, legal, and regulatory questions of the day. Our work has shaped industries and policy around the world. Our field-leading experts and deep experience allow us to provide rigorous analysis, reliable expert testimony, and data-powered policy recommendations for the world's leading law firms and corporations as well as regulators and governments. Our experience, integrity, and economic ingenuity mean clients can depend on us in the face of their biggest economic and financial challenges.

We have an immediate opening in our New York City office for an Executive Assistant & Billing Coordinator to provide support in client invoicing and general project and administrative support to high-level directors and their teams.

The Executive Assistant & Billing Coordinator will join a North American administrative team in supporting consultants across several practice areas. The right candidate will be expected to work both independently on invoicing tasks as well as cooperatively within the administrative team and contribute to our wider office and team model as we adopt a collaborative and collegial support approach.

Previous finance or accounting experience is highly desired to fulfil this role. Training for all in-house systems and processes will be provided.

The role involves various project management and complex tasks alongside the administrative team that are often highly confidential and time sensitive. You will be working with people across multiple offices, so strong communication skills are required.

Responsibilities include:

• Ensuring accurate set up of project codes and maintenance of client details and project-specific billing details using NERA's project management system, Claim.Check; providing project management support and reconciliation of monthly charges versus project budget
• Reviewing proformas with project directors to establish items to be included on monthly invoices, managing and tracking sub-contractor fees, special consultant fees and expenses for billable projects
• Maintaining project report tracking spreadsheets, including multi-payor projects; adhering to filing systems and using templates to prepare work product
• Facilitating communication between directors and corporate controllership to enhance financial reporting and the control environment around the billing cycle
• Coordinating meetings (internal and external venues) including room booking, vendor/AV set up, material preparation, security registration, and catering
• Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries
• Preparing, reconciling, and tracking expense reports and reimbursements; reviewing purchase orders and processing supplier invoices
• Creating Word, Excel and PowerPoint files that adhere to company identity and document standards
• Preparing client engagement letters
• Using CRM software to maintain and update contacts and interactions
• Providing general administrative support for the office; coordinating office events and managing entertainment spend budgets; overseeing day-to-day local facilities operations with an understanding of building services and technology

Requirements:

• Five years' experience providing administrative finance or accounting support, preferably in a legal or professional services environment
• Familiarity with e-billing is highly desirable
• Self-starter who is happy to use their own initiative
• Interest in systems/organization and keeping things orderly
• Solid analytical skills
• Attention to detail and the ability to work with multiple competing deadlines
• Excellent knowledge of Microsoft Office, as well as a willingness to learn new software and programs
• Strong oral and written communications skills including proofreading and editing
• Outstanding client interaction and interpersonal skills
• Good judgement and ability to solve problems independently and discreetly
• Experience adding value and functioning at a high level when supporting projects with urgent deadlines
• Ability to anticipate needs of team members by prioritizing responsibilities and proactively managing schedule changes

The applicable base salary for this role is $90,000 - $95,000 per year and eligible for overtime.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

NERA's clients value our ability to apply and communicate state-of-the-art approaches clearly and convincingly, our commitment to delivering unbiased findings, and our reputation for quality and independence. Our clients rely on the integrity and skills of our unparalleled team of economists, backed by the resources and reliability of one of the world's largest economic consultancies. NERA serves clients from more than 25 offices across North America, Europe, and Asia Pacific. NERA provides an environment in which dedication to client and project success, individual professional development, and fun are at the forefront. The work environment is collegial, and there are numerous opportunities to learn and connect with staff at all levels.

#NERA

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit corporate.marsh.com, or follow us on LinkedIn and X.

As part of Marsh (NYSE: MRSH) Management Consulting, NERA Economic Consulting (http://www.nera.com/) is a global firm of experts dedicated to applying economic, finance, and quantitative principles to complex business and legal challenges. For half a century, NERA's economists have been creating strategies, studies, reports, expert testimony, and policy recommendations for government authorities and the world's leading law firms and corporations. We bring academic rigor, objectivity, and real world industry experience to bear on issues arising from competition, regulation, public policy, strategy, finance, and litigation.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.


Requisition #: MAMCGLOBALR342848EXTERNALENGLOBAL

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