Description

JOB DESCRIPTION

Chubb Benefits, a Chubb Company is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Division President and Northeast Regional Vice President. The successful candidate will be a proactive problem-solver with strong communication skills and the ability to manage a diverse set of tasks in a dynamic environment. We are proud of our tradition of success in the insurance industry of over 100 years. Come join our team of hard-working, talented professionals!

Key Responsibilities:

• Administrative Support:
  • Manage and coordinate the complex calendars of the Division President and Regional Vice President including scheduling meetings, appointments, and travel arrangements.
  • Draft, edit, and prepare correspondence, reports, presentations, and other documents as required.
  • Screen and direct incoming communications, such as phone calls, emails, and mail, ensuring timely responses or redirection.
• Meeting and Event Coordination:
  • Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
  • Coordinate logistics for internal and external meetings, conferences, and events.
• Travel and Expense Management:
  • Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
  • Prepare and process travel expense reports, ensuring compliance with company policies.
  • Process invoices using the BuyNow system.
• Project and Research Support:
  • Assist with special projects and initiatives, providing research and data analysis as needed.
  • Compile and synthesize information to support strategic decision-making.
• Confidentiality and Professionalism:
  • Handle sensitive and confidential information with the highest level of discretion.
  • Maintain professionalism in all interactions with internal and external stakeholders.
• Office Management:
  • Ensure the smooth operation of the executive office, including managing office supplies and equipment.
  • Serve as a liaison between the executive team and other departments, fostering effective communication and collaboration.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a corporate environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and collaboratively within a team.
• High level of integrity and professionalism.
• Bachelor's degree in Business Administration or a related field is preferred.

Benefits:

• Competitive salary and comprehensive benefits package.
• Opportunity to work closely with senior leadership and gain insights into the operations of Chubb Workplace Solutions.
• Professional development and growth opportunities.

Requisition #: 31855

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