Description

JOB DESCRIPTION

This position requires the ability to handle multiple priorities, anticipate needs, and independently handle tasks and decisions, working closely with administrative and marketing team. The ideal candidate must be able to provide personalized and confidential executive assistance with discretion and judgment, display a high degree of professionalism when dealing with key executives and business partners, and be able to work with minimal supervision. The position reports to the Rochester Branch Manager and may occasionally provide support to the Boston and New Haven Offices.

Responsibilities:

• Participate in planning and provide administrative support for departmental meetings and special events.
• Create effective PowerPoint and other presentations, as needed.
• Schedule and coordinate travel arrangements. Keep up to date on corporate travel policies and travel booking software, e.g., Concur.
• Prepare, submit, and track expense reports, as well as assist with data input and report generation
• Arrange meetings and conference calls.
• Responds to regularly occurring requests for information.
• Maintain a proactive diary of items, including proactive support and follow up on items as needed.
• Maintain schedules and calendars.
• Responsible for maintaining reporting, administrative & marketing support systems accurately and comprehensively.
• Proficient user of MIS, CMR and other financial reporting tools
• Coordinate, plan and lead branch social, volunteer and holiday events
• Performs other duties as assigned.

Requisition #: 29724

6ahf9io63